Privacy Policy for Ride Colombo 2025
Ride Colombo 2025, organized by Across Ceylon Private Limited (“Event Organizer”), is committed to safeguarding your personal information. This Privacy Policy outlines how we collect, use, and protect the data you provide during your engagement with our event.
1. Data Collection
1.1. Information We Collect:
We may collect the following personal data:
- Full name
- Email address
- Phone number
- Emergency contact details
- Gender
- Date of birth
- Company
- Payment details
- T-shirt size
- Nationality
1.2. How We Collect Your Data:
We collect personal information directly from you when you:
- Register for the event.
- Communicate with us via email, phone, or other channels.
2. Use of Personal Data
2.1. Event Administration:
We use your personal data to:
-
- Process your registration.
- Communicate important updates about the Event.
- Ensure your safety during the Event.
2.2. Marketing Communications:
We will not use your data for promotional or marketing purposes without your explicit consent.
2.3. Emergency Situations:
In case of emergencies, we may use your medical or emergency contact details to ensure your safety and well-being.
3. Data Sharing
3.1. No Third-Party Sharing:
We will not sell, rent, or share your personal data with third parties for marketing or other purposes.
3.2. Service Providers:
We may share your data with essential service providers (e.g., medical teams) strictly to facilitate the Event’s operations and ensure Participant safety.
3.3. Legal Obligations:
We may disclose personal data if required to do so by law or in response to valid requests by public authorities.
4. Data Retention
4.1. Retention Period:
We will retain your personal data only as long as necessary for the purposes set out in this Privacy Policy or as required by law.
4.2. Data Deletion:
Upon request, we will securely delete or anonymize your personal data unless we are legally required to retain it.
5. Data Security
5.1. Protection Measures:
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction.
5.2. Breach Notification:
In the unlikely event of a data breach, we will notify affected individuals and relevant authorities as required by applicable laws.
6. Your Rights
6.1. Access and Correction:
You have the right to request access to the personal data we hold about you and to request corrections if any information is inaccurate or incomplete.
6.2. Data Deletion:
You may request the deletion of your personal data. We will comply unless we are required by law to retain certain information.
6.3. Data Portability:
You can request a copy of your data in a structured, commonly used format.
6.4. Consent Withdrawal:
You may withdraw your consent to data processing at any time. This will not affect the legality of any data processing conducted prior to your withdrawal.
6.5. Contact for Requests:
To exercise your rights, please contact us using the details provided in Section 8.
7. Updates to This Privacy Policy
We reserve the right to update this Privacy Policy to reflect changes in legal, regulatory, or operational requirements. Updates will be published on our official website, and where appropriate, Participants will be notified.
8. Contact Information
If you have questions or concerns regarding this Privacy Policy or wish to exercise your rights, please contact us at:
Email: shay@acrossceylon.com
Phone: +94 77 154 6685